How to measure the real cost of your work and business meetings

How much does a meeting cost ?

Meetings are meant to be an engine of productivity in the workplace. However, the truth is that many meetings end up being as valuable as a Facebook post.

What’s the harm in unproductive meetings? Well, to keep it simple, it wastes money ($37 billion salary cost of unnecessary meetings for U.S. businesses) and it wastes time (31 hours are spent in unproductive meetings, and most employees are attending 62 meetings a month*).

Despite spending somewhere between 35% to 50% of our time in meetings, this work reality is probably here to stay—in fact, every year, we spend more and more time in meetings without really measuring their real cost.

What percentage of your time at work do you spend in (useless and unproductive) meetings? Do you know the enterprise’s cost for each of these meetings?

After years of research and development and thousands of laboratory tests, BrainsWatt a subsidiary of Occurrence (Evaluation Specialist) offers a simple, effective and free tool that lets you calculate your meetings cost you and evaluate their effectiveness.

Simply visit the site. No download is required and you can use the tool on your mobile or your desktop computer.

The site is only available in French but the overall system’s simplicity of use and its intuitive interface makes it a suitable tool for any non-French speaking public.

All you need to do is enter the number of participants, their annual average pays and the actual duration of the meeting (breaks and presentation included).

measure the cost of a meeting

The application calculator will then show the enterprise’s costs for a certain type of meeting (also taking into account the employers’ contributions).


By using this tool, we also learn that the optimal number of participants for an effective meeting is 5 and that beyond 55 minutes of meeting we start losing our audience. But that is something we may all know from experience, isn’t it?

Now, up to you to decide where to invest the time of your employees.

Key Figures sources:


Key Organization System

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